Overnight Trips

Participation in school trips, whether day or overnight, is a valuable enrichment opportunity provided to our students. To ensure smooth operations and planning, Union Academy maintains a strict no-refund policy for all trip-related fees and deposits. Parents are strongly encouraged to plan and confirm their registrations carefully in advance.

Refunds and Fees:

• Non-Refundable Deposits and Fees: All payments for trips, whether deposits or full fees, are non-refundable after the registration deadline.
• Pre-Deadline Refunds: If a refund request is granted before the registration deadline listed in MyPaymentsPlus (MPP), a 4% processing fee will be deducted from the refund amount.
• Post-Deadline Policy: No refunds will be issued after the registration deadline for any reason, including absences due to conflicting school activities, personal reasons, or behavioral issues. This includes, but is not limited to:
  • Removal from a trip by administration due to disciplinary actions (e.g., OSS or ISS), excessive absences or tardies.
  • Removal of a high school student from a trip for not completing required service hours.

This policy applies to all Union Academy trips, events, and activities. We appreciate your understanding and cooperation as we work to deliver meaningful experiences for our students.

Union Academy Charter School Field Trip Authorization and Release 

Union Academy Charter School Overnight Field Trip Authorization and Release 

Union Academy High School Student Community Service Requirements

Union Academy Overnight Trip Chaperone Philosophy (2024-2025)

Overnight trips for 5th–8th grades are key experiences that foster growth, citizenship, and cultural appreciation. Parent chaperones play an essential role in ensuring the success of these trips. High school trips are chaperoned by staff only.

Becoming a Chaperone

• Follow all trip communications from the Activities Office, teachers, and school newsletters.
• Complete the Chaperone Interest Form by the deadline. Selection is done by lottery, and eligibility requires that you are current on Activity Dues and that your child is registered for the trip.
• Selected chaperones will be notified by email, and chaperone fees must be paid promptly on MyPaymentsPlus (MPP). Refunds are subject to a 4% processing fee before the 5-day cutoff. After the 5-day cutoff, all chaperone fees are non-refundable.

Chaperone Guidelines

1. Commitment: Chaperones represent Union Academy and must adhere to all school policies.
2. Family Members: Only approved chaperones may attend. Siblings, spouses, or additional family members are not permitted.
3. Travel and Expenses: Chaperones handle their own travel expenses and may not ride on reserved charter buses.
4. Safety and Supervision: Chaperones must wear a visible Union Academy visitor sticker at all times to accompany the group. Maintain a safe environment, follow dress codes, and avoid alcohol, drugs, or tobacco products.
5. Student Interaction: Supervise assigned students closely, maintain UA behavior standards, and escalate any discipline issues to school staff as needed.
6. Medical Assistance: Chaperones may be asked to assist in emergencies, including transporting students if necessary.

Important Reminders

• Lodging and activities are limited to registered students and assigned chaperones only.
• Departure check-in and return policies must be followed carefully to ensure all students’ safety.
• Chaperone hours must be logged in Mobile Serve. Only assigned volunteer hours count toward service requirements.

Thank you for supporting our students on these enriching trips. Your role as a chaperone is essential in making each experience safe, organized, and impactful.